Logistics Supervisor

Job Summary

Report directly to the Logistics Manager, the Logistics Supervisor is required to oversee all activities relating to fleet, facilities and warehouse management while planning and implementing policies and procedures for the company.

Key Duties and Responsibilities — Fleet Management

• Oversees the company's Fleet, including purchasing or leasing new vehicles, disposing of ineffective Fleet and Managing Vehicle Inventory
• Develop an effective Fleet Management and Inventory Management System for the company
• Ensure a maintenance programme is maintained for all vehicles in a safe, efficient and cost-effective manner, scheduling routine maintenance, coordinating repairs with external service providers and tracking maintenance costs
• Ensure all vehicles are properly licensed, registered, and insured
• Develop and manage the fleet budget, including tracking expenses analyzing data and forecasting future costs
• Develop and track performance metrics including fuel efficiency, vehicle utilization rates and maintenance costs
• Generate regular reports for company leadership, including summarizing fleet performance, identifying cost-saving opportunities and making recommendations for improvements
• Promote policies and procedures that support environmental sustainability, such as reducing fuel consumption and identifying ways to decrease the carbon footprint of the fleet

Key Duties and Responsibilities — Warehousing

• Oversee the operations of the warehouse to ensure effective and efficient use of space and time organizing and maintaining the warehouse layout, and setting up delivery and dispatch of systems
• Oversee the transportation of materials and equipment, managing the most cost-effective transportation solutions
• Plan and manage the inventory levels, including ordering new inventory, tracking inventory levels and managing inventory turnover rates or inventory analysis
• Develop an efficient inventory management system

Key Duties and Responsibilities — Facilities

• Supervise the Facilities management portfolio delegating as appropriate
• Overseeing building projects, renovations and maintenance activities
• Analyze utilities data and proactively implement energy and cost-saving strategies
• Implementation of policies and procedures to improve facility efficiency and productivity

Key Duties and Responsibilities — Administrative

• Assist with the implementation and development of policies and procedures
• Reinforce and mobilize trained personnel to deal with issues of the department
• Provides leadership to staff supervised through effective goal setting, delegation and communication
• Prepares monthly reports on activities undertaken for the department
• Analyze data to increase business operational efficiency
• Keep senior management informed on portfolio issues

Required Knowledge and Competencies

• Strong knowledge of Logistics/Supply Chain
• Knowledge of Fleet Management/Maintenance
• Strong decision-making and critical thinking
• Excellent inter-personal and People-management skills
• Excellent supervisory, leadership and relationship-building skills
• Excellent Analytical and Problem-solving skills
• Ability to work in a harmonious environment with diverse colleagues
• Proficient in the use of Microsoft suite (Excel; PowerPoint and Word)

Required Qualifications and Experience

• Bachelors Degree in Management Studies /Business Administration or equivalent qualification
• Two (2) years' related experience developing and implementing effective Logistics systems and procedures for functional area
• Training in Transport/Fleet Management would be an asset
• Flexible to work extended hours based on company's needs (evenings, weekends, holidays)